Troop 287 Committee Meeting minutes.

May 14, 2013
Prepared by Andrea Warner

6:30-7:30PM
Discussion Items

Welcome
Dave Krzemien, Kathy Kaelin, Jen Jirous, Andrea warner

Approval of Minutes. Kathy motion, Dave 2nd, all in favor

Treasurer’s Report – Kathy
Reviewed Jen motion to accept, Joyce 2nd, all in favor

Advancements Report – Joyce
Dave will present boys from the hut trip a badge. Dave will present special rewards.
So far no rank advancements for this COH

May COH Planning
Joyce advised the boys will not be doing the program or invite anymore since it was being done during their communication MB. Joyce will take care of both.
Tom will cook for COH and take care of the grill
Andrea will go to Costco to purchase food
Can good for care and share
Kathy will post on blog

Future COH-August. The cave guy will be coming. Jen suggest we give him a donation. $100 Jen made motion Andrea 2nd, all in favor.
Dave suggest inviting Pack 26 to this COH. Dave will talk with Keith about going over to Pack 26 to invite to this COH August 20th
Joyce will talk with Keith about having the ropes display at the August COH

Flags update-Dave
Door hangers haven been printed.

Scholarship Program-Kathy
Troop needs guidelines
Keith suggest going off council guidelines
Kathy will type up a form for council review

Fundraising
Kathy will present camp cards again to the boys
New ways to fundraise examples wreaths, car washes,
Joyce will talk with Keith about car wash this summer, Jen will speak with church about water restrictions to do a car wash

Scoutmaster Report – Keith
No report

Other
Jen will talk with Keith about possible scout taking photos at outings

Next Meeting – June 11, 6:30PM

Hi there Troop 287,

The Court of Honors are where we handle many of the finances involved with being in the troop.  Items that need to be taken care of this quarter are:

1.  Final Payment for Summer Camp at Camp Alexander.  For most of you that will be $90.00 per scout.

2.  Dues payments for new scouts that have not paid yet and a few current scouts.

3.  Scholarships — The Troop Committee is in the process of establishing a Scholarship program for the Troop.  We are limited on funds at this time and will have a donation jar for anyone who would like to make a contribution.

4.  The Troop Committee has made the conscious decision not to charge for the food at Court of Honors this year.  In it’s place we ask that each person coming to the Court of Honor bring a can of food for the Church’s Food Bank Donation.

As always I will have the printouts of the Scout and Adult Accounts.

Hope to see all of you there.  The food is going to be AWESOME!!!!!!!!

Kathy Kaelin — Troop 287 Treasurer and Camp Coordinator

TROOP 287 QUARTERLY COURT OF HONOR

AND COOKOUT

 Tuesday, May 21, 2013

6:00 PM to 8:00 PM, SET UP AT 5:30

COURT OF HONOR STARTS AT 6:30 PM

Wilson United Methodist Church 

The Troop Committee will supply the hamburgers and hot dogs, lettuce, tomatoes, onions and condiments

We ask the Troop Families to please provide the following according to the first letter of your last name: 

A – H              DESSERT 

I  – P                     SALAD 

R  –  Z              SIDE DISH 

PLEASE BRING ONE CANNED GOOD ITEM PER PERSON DONATION FOR THE CHURCH FOOD PANTRY

The location for the fishing camp out has been changed to Camp Farish. This is a shorter drive and will accommodate several families that will be coming out on Saturday. In addition the fishing reports for 11 mile canyon are not good whereas Farish has a stocked pond. We will be starting the fishing merit badge for those scouts that are interested.

When: Meeting at Wilson UMC at 5:30 departing by 6 pm on Friday, May 17, returning Sunday, May 19 by 10 am (likely earlier).
What to bring: Sack lunch for Friday evening, camping essentials, fishing pole, tackle, net, bait (if not using lures), sunscreen, camping chair, PERMISSION SLIP (click here to download now). We travel to and from events in Class A uniform.
How Much: $15 due Friday.

POC is Mr. North, 719-322-1934, northcscs@msn.com

Adults that are planning to fish do not need a valid Colorado Fishing License (Federal property).  Everyone over 16 years of age that is fishing is required to purchase an AFA fishing stamp at the trading post for $7.50.  The trading post also has poles and tackle for rent (some bait too).

Farish Map

The Citizenship in the World Merit Badge (CIW) is nearing a conclusion. It is possible for scouts to finish this Tuesday and be presented the badge for the Court of Honor the following week, but it will take some effort. We will have a guest speaker that is a high school foreign exchange student from Spain that will come talk to the group for 15-20 minutes about her country and culture. ALL Scouts can attend but this is required for the CIW class.

The other outstanding requirement is &B. The scouts need to visit a web site of an International News Organization or foreign government and find a news story about a human right realized in the United States that is not recognized by another country. Write a short 1 or 2 sentences about that article.

The final requirement is to complete the workbooks. Scouts should fill out the first question which we did not cover in class. The question is to answer what does citizenship in the world mean to you. The easiest way to start is to repeat the question as a statement and fill in what it means to you. Should be something that shows thought (should be a requirement for all badges).

The backpacking trip scheduled for May 3 has been re-scheduled for 17-19 May. The format has been changed to a Fishing Camp out. We are working on three options for the location. Details will be covered at the May 6 Troop meeting.

The scouts of Troop 287 are playing kickball on Tuesday, May 7, 6 p.m. at Chipeta Elementary School. Meeting will go to 7:30-8 p.m. Uniform is Class B. Wear athletic shoes.

In the event of bad weather, we’ll meet at Wilson Church at the same time.

May 7 is also the last day the boys can get in a Scoutmaster conference before May 21st Court of Honor.

Hi Troop 287,

This is a reminder that tomorrow – Saturday April 27th is Clean up day at the Church.  This Church is our Charterd Organization.  Your help is needed. 

Time is 8:00am – 12:30pm — Lunch will be provided.  Scouts should wear their Class B Uniforms. 

The Church is also trying to fill an ARC truck with donations — if you have anything that you could donate bring the items by in the morning so we can get the truck filled up.

Hope to see many of you there.

Kathy Kaelin – Troop 287 Treasurer – posted for Tom Sharp

Troop 287 Committee Meeting Minutes
Completed by: Andrea Warner

April 16, 2013

6:30-7:30PM
Discussion Items

Attendance
Joyce Moore, Keith Moore, Kathy Kaelin, Tom sharp, Dan Rodriguez,Dave Krzemien

Welcome

Approval of Minutes
Kathy motion Joyce 2nd it all in favor

Scoutmaster Report – Keith
April 27th work day at Wilson Ranch Church
April 28th event is canceled
May Backpacking trip it yet to be determine by Troop possible 2nd weekend in may
May 21 COH
May 25 Flag ceremony at PPIR-Keith will present to scouts
June 22 Flag ceremony for PPIR-Keith will present to scouts
Soap box derby in June To be announce- Tom Sharp will chair this year will also open it up to Webleos

Treasurer’s Report – Kathy
Tracking with budget
Still have outstanding dues for a few scouts

Advancements Report – Joyce
Eagle projects are moving forward
Going through policy and procedures of documenting MB, awards and advancement along with keeping track of attendance. Responsibilities of scouts, SM, ASM, and committee chairs will be discuss at later date.

Meeting with all to go over policy and procedure date to be determine

May COH Planning
May 21. Cookout
Family sides and dessert
Burgers, dogs, buns, paper products, condiments, drinks troop will provide
Joyce will ask Keith about scouts doing flier and possible theme

Scholarship Guidelines
Table till next month

Adult OA Nominations – Will North Order of the Arrow
Keith and Sean
Kathy made motion Andrea 2nd all in favor

Other
Dave gave Tom Sharp the charters
Dave said Ryan wants to do his Eagle in June

Flags meeting April 30th 630 pm to discuss routes and dividing of funds and still in need of chair

Dave advise troop needs to solicit Trailblazer ES Cub Scout

Next Meeting – May 14, 6:30PM

Hi Troop 287,

We are having a special meeting to discuss the Flag Fundraiser.  This is the biggest fundraiser the scouts have. The Troop and Scouts together have earned close to $50,000 in the past 10 years.  We are still looking for a parent volunteer to help with this program!!!! – Our current Flag Coordinator is leaving us after this year.  This is your opportunity to find out more about the position and be able to shadow with someone this year that has lots of experience.  You do not need to be a Registered Leader to help with this program. 

Discussion Items will include — but may not be limited to:

• Future of the program
• How to structure the routes
• Where and when do we want to do marketing
• Criteria for distribution of monies earned by the Scouts.  

We would love some new ideas, comments and participation in this program.  I hope to see many of you at the meeting next Tuesday.

Thanks,

Kathy Kaelin – Troop 287 Treasurer

Hi there,

This is a reminder that the money and unsold cards are due back to the Treasurer at the April 23rd Meeting. 

If you have any problems please let me know — you can call or email me at   kkaelin@comcast.net.

Remember — incomplete or damaged cards are considered sold.

Hope to see all of you on Tuesday.

Kathy Kaelin

Troop 287 Treasurer

CookORee Forms

The Cook-O-Ree is this weekend. Scouts that signed up were given a packing list and a set of permission forms for this camp out. The Council is requiring us to show a completed medical form for all scouts in attendance in addition to the standard permission form. If your scout does not have these completed forms they cannot attend. If you have already completed a medical form for summer camp then send a copy of that completed form or one from last year if it was completed after May 1st. Otherwise please complete this form and bring with you to the drop off at Wilson UMC at 5:30 pm on Friday.

We also sent home a packing list which was taken from the boy scout handbook. We recommend being prepared for cold nights. Friday evening meal is a sack lunch that you provide.  If you have any questions feel free to call me (C) 322-1934 or Mr. Moore.  See you at the church!

VR,
Will

Hey Troop 287

There will be a Parents Meeting for all those signed up to attend Camp Alexander this summer — and for any new scout parents that want to know all about it and decide if it is right for their new scout.

Please be there at 7:00pm — it is Game Night for the scouts so they will be off having fun.

Don’t forget to check out the page dedicated to information about this camp.  There are forms to download and a Parents Guide you can print and go over before this meeting.

Hope to see you all there.

Kathy Kaelin  – Camping Coordinator

Troop 287 Committee Meeting Minutes
March 19, 2013 6:30-7:30PM
By Andrea Warner
Discussion Items
Welcome In attendance: Dan Rodriguez, Dave Krzemien, Jen Jirous, Keith Moore, Tom Sharp and Andrea Warner
Approval of Minutes-Jen made motion, Dan 2nd, all in favour
Scoutmaster Report – Keith No meeting next week due to spring break. April 2nd Game night TBD but will be at church, April 2nd parent meeting for those going to summer camp A, April 9th weekly meeting Citz in the world MB and Tshirt order due for Sea Base, April 16th weekly meeting shake down for the camp out menu selection money due for camp out, April 19-21 Cook-O-Ree at Ft Carson sigh up sheet out, April 23rd Weekly meeting citz in the world MB, April 27 work day at the church
Treasurer’s Report – Kathy- Did not go over report but was given out by Kathy
Advancements Report – Joyce No report
New Permission Form for Activities – Dave K – Andrea made motion and Jen 2nd all in favor. Jen will email PDF to Swanie to put on website. Dave also mention that whenever the troop does anything away from the church that a tour permit plan has to be completed. Dave will advise Keith that it will be his reasonability to submit them online from now on. Jen will look into the form and see if it can be posted on troop website
Camp Cards- Kathy gave to Keith- He will pass out to scouts tonight and all money and unsold cards will need to be turned back in by April 23rd.
Jen Took over notes:
Welcome / Informational Packets – It was suggested to add a photo disclosure form to the new scout packet so we have permission to put pictures on the web and other troop materials. Jen will work with Kathy on this.
Dan asked about the activity roster list on Troopmaster. He will check Troopmaster to see is this is being done and/or when the last activity was logged. He will work with Keith on making sure this is done and draft an instruction sheet for the ASMs so this will be done in the future. The importance of having this up to date on-line was discussed.
Andrea passed out Troop Directory. The committee agreed that it should be mailed to the adult listed members with a request for permission to distribute this to all parents. If given permission, we should have it available at the next COH.
Scholarship Guidelines – The scholarship application was distributed. The committee suggested that we add criteria for applying and discuss at the next meeting. Dave suggested that we look at scouting.org for an example. Jen will research this.
Committee Member Roles – roles should be revisited each year and allow for shifting of responsibilities. It was highly encouraged to get new members just present at meetings so they are familiar with roles as members leave and those positions need to be filled. This will be highlighted at the next COH. We just need people to attend so they are familiar with the process!
Flags / Policy and Procedures manual – Dave and Jen will meet with the Rotary. Dave will set a date/time. An additional meeting on April 30th at 6:30 that focuses on flags was decided.
Other-
Tom will approach Pastor Dave about the Scout Membership Policy and update the committee at the next meeting.
Dave K suggested that we buy a couple cases of paper for the church to pay them back for the printing we do. The committee approved. Jen will work with Kathy on this.
Dave informed the committee that Bill Chadick is moving and would like to recognize him with an award at the next COH. The committee approved and will discuss at the next meeting during COH planning.
Tom will look into the God and Country activity to do in conjunction with the church. He will update the committee at the next meeting
Jen reported that the troop met the Friends of Scouting goal so the troop will receive free advancements for the next year. Kudos to donators!
Next Meeting – April 9, 6:30PM
Adjourned 8:15 PM

Just in time for Spring and for our new Scouts, the “Knots Guide” is a highly rated knot tying app that you can download to help learn knots.  The link below takes you to a site that has reviews of the app and the sites where it is available for download.  Enjoy Spring Break!

http://www.therecapp.com/apps/knot_guide/

Hi there Troop 287 — This post is for all scouts 14 and older.  There is a program for the older scouts.  Be brave and pledge to be tobacco, drug and alcohol free and you could win a trip to a High Adventure Camp.  Read the post below and follow the link to enter.   Good Luck — Kathy Kaelin